Before your office decides to go paperless, take a look at the advantages and disadvantages.
Paperless offices are getting more popular, and with good reason. The world is changing, and almost everything is done digitally now. Also, more people are making a more significant effort to reduce waste, and going paperless is a great way to reduce paper production while using less energy. There are many advantages to going paperless, but there are also a few disadvantages your business should be aware of before committing to going completely digital.
Disadvantages
Since a paperless office relies on technology for all documents, it’s essential that all computer hardware and software is up-to-date. This means that you should upgrade your systems often, which may come at a cost. Also, if your business doesn’t already have an IT person, every paperless company should have one. This is because IT people are in charge of monitoring your system, training new users, and performing backups of your documents and files.
Also, it may take some time and expenses to train your entire team how to function in a paperless office, as some employees may not want to change the way they operate. Over time, they should see the many benefits and realize a going paperless has many benefits, but it may take some time and training to get them to that point.
Advantages
While there are only a few disadvantages to a paperless office, there are many more advantages. An office with no paper files means no large storage containers or bulky filing cabinets. Without all the need for extra storage, your business may even be able to downsize to a smaller office, thus saving money on the lease. There are many other cost-saving benefits as well, as there is no need to print, fax, or copy documents.
A digital office will also save you and your employees a lot of time. The time spent searching for a single document will take a fraction of the time in a paperless office, as the employee just has to search in the computer. If a good digital document strategy is put into place, all documents will be saved in the correct folders with appropriate names and dates, lessening the search time even further.
Lastly, a paperless office will also be beneficial for your office’s client and customer base. Many people are serious about cutting down waste and being environmentally friendly, and will only do business with those who share the same views. Going completely paperless shows your customers that your business is eco-friendly and efficient.
Going Paperless with Micro Records!
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well for information, updates, and tips on keeping your business digitally up to date.