Learn about the benefits of document scanning and management for government agencies.
Organization is one of the most essential characteristics of a fully functional government agency. They handle important documents, including tax information, business licenses, birth certificates, various types of permits, meeting minutes, and financial records. Document scanning and management is the ideal process for ensuring that these files are stored properly. It increases productivity and allows more time and money to be spent on more constructive activities. Check out all the benefits of document scanning and management for government.
Better Organization
Professionals will no longer have to spend hours sifting through documents in a file room looking for a single item of importance. Although the labeling system may be thorough, and the files appropriately dated, it would still take time trying to look through these boxes for the pertinent document. Not to mention, inadvertent filing errors could further inhibit this process. With document scanning and management, the documents will be neatly stored in a storage database that is quickly and easily accessible. When you’re searching for a document, all you’ll need to do is input a keyword into the search field.
Compliance
Government agencies are expected to adhere to various rules and regulations in order to remain compliant. Not only should files be easily accessible and appropriately labeled, but they also need to be disposed of properly. These documents often contain sensitive and confidential material that needs to be handled properly and by trained and professional government representatives. Scanning documents and storing them on local hard drives or using a cloud service streamlines and clarifies the document management system, in accordance with mandates established by the government.
Simplified Process
Document scanning and management allows all important files to be stored in an easily accessible and organized centralized system. In some cases, each department has a separate filing system and storage location, which can lead to confusion and loss of important documents. Many government processes require several levels of approval before getting to the next level in the process. Document scanning also helps streamline version control.
About Micro Records
Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.