the benefits of micro scanning for your business
Does your office have many sheets of microfiche laying around in your records? Microfiche requires a clean, cool, and dry environment to stop the decomposition process or any tearing. While microfiche is a great way to help preserve the history of your business, microfiche takes up a huge amount of storage space, takes a long time to search through to find what you need, and requires special microfiche-reading equipment. Micro scanning takes the microfiche already in your archives and converts it to digital files that are easy to read.
Saves Money
Since you will not need to pay to store all of the boxes of microfiche, keep the room cool, or pay to maintain the microfiche-reading machinery, you will have immediate cost savings when you complete micro scanning. Your business can use the room filled with microfiche for more important things and save the energy costs you were previously spending.
Protects Your Documents
Digital images can be opened, printed, written on, and more without doing any damage to the original file. Microfiche, however, needs to be handled with gloved hands and can be damaged at any moment. Micro scanning helps to give you usuable images that you won’t need to worry about.
Micro scanning also protects your microfiche documents from being seen by the wrong pairs of eyes. If you simply have microfiche lying around, almost anyone could access your potentially-sensitive archival documents. If you use micro scanning, you can upload the digital files to a secure server and enjoy a greater amount of protection and discretion.
Saves Time
One of the biggest benefits of micro scanning is the time that you can save. Think of how long it takes you to flip through the index of your microfiche records (if you’re lucky enough to have one), trek down to the storage room, put on a pair of gloves, and manually sort through records. After that, you need to turn on the microfiche-reading machine and then try to find exactly what you’re looking for. If you use micro scanning, it only takes seconds to search through your digital files, find what you’re looking for, and put it to use.
Micro Scanning for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.