Follow these tips to make sure your documents are properly destroyed.
As personal and corporate identity theft is happening more frequently, document destruction is becoming more and more critical for every business. Proper disposal of sensitive documentation protects your business, employees, and customers, and it is crucial to know the correct steps to take when destroying confidential documents.
Safety
When sensitive documents are recycled without any manipulation, you are essentially handing out that information to anyone who comes across it. A piece of paper with an address, social security number or credit card number is enough to ruin someone’s life if the wrong person comes into contact with it. Shredding documents cuts out this risk, and keeps your customer’s and employee’s personal information safe.
Compliance
Some businesses only destroy documents for the sake of smart business practice, but in some industries, it is required. Industry regulations are put in place to keep private health or financial information safe and to make sure documents are destroyed when they are no longer needed. Some regulatory agencies also require a Certificate of Destruction, to prove that the material is completely erased.
Customer Confidentiality
Document destruction is also ethical and a part of customer service. When your customers trust you with their personal information, you should be doing everything you can to keep that information safe. Whether the information is about their identity, finances, or personal health, you should be able to tell your customer that their information is completely secure.
More Office Space
How much of your office is currently filled with stacks of papers and file cabinets crammed with documents? Knowing when to let go of documents is important, but once you’ve decided that the paper is no longer needed in your office, shredding the documents allows you to free up some office space.
Economical
When documents are shredded, they become much easier to prepare it for reuse. The shredded material can be converted into new, usable products, so while you’re helping your business and customers, you’re also helping the environment as well.
Destruction of Documents for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.