Should you outsource or DIY document scanning?
We know that going paperless comes with many benefits for an office, including efficiency, cost-savings, more space, and making document searching much easier for workers. But going paperless takes some time, and requires decisions to be made. For instance, when it comes to document scanning, should you outsource to a local company, do it yourself, or attempt a combination of both? Continue reading for some key points to help you make the decision.
How Many Documents?
If you only have a few pages to scan that do not need extensive indexing, you may be able to use a desktop scanner to do it yourself. However, large volumes of pages require much more robust scanners, so it is worth it to outsource. By outsourcing to a local company, you’ll know that the experts can get it done in a shorter amount of time and have the training and software to complete the scanning project.
Do You Scan Regularly?
If your business typically scans a few documents every now and then, you can probably get by with a desktop scanner for the department. However, if your company needs regular scanning and must meet fast turnaround times, it’s best to outsource to an experienced company.
Do You Know How To Index?
While you may know how to scan pages, do you know the best way to index documents? Indexing makes it easy to access scanned documents later on and requires manual data entry, barcode sheets, or automatic data extraction. Document indexing is more complex than you may think, and outsourcing to a local company who specializes in scanning and indexing is a budget-friendly option to get the job done correctly and efficiently.
Benefits Of Outsourcing
At Micro Records, we have over 22 years of experience with document scanning, and our professionals know how to get the job done in a quality and efficient manner. We specialize in helping businesses reduce operating costs, gain efficiency, and improve regulatory compliance. Numerous industries and departments have used our services and are always impressed, and we’d be more than happy to help your business with any and all document scanning services you need!
Document Scanning for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner!
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.