Here are signs that your ECM system is old and in need of updating.
All businesses need a way to manage their files. For many businesses, this means having a functional ECM system. It’s not enough to just have one of these systems, however, as it’s also important to have one that’s modern and efficient. Outdated management systems can negatively affect the efficiency of your business, preventing you from meeting company goals. So, how does one tell when your existing system needs to be traded in for a new one? Here are signs that your ECM system is old and in need of updating.
It’s Hard Following Compliance Regulations
There are many compliance regulations that must be followed to ensure the protection of data. An older ECM system may have a difficult time following all of these regulations, which puts your company in potential legal trouble, while also compromising all of the data within your system. A modern ECM system will have an easier time abiding by all of these rules, helping to keep you and your company safer.
Your Data is Disorganized
Sometimes, when you have an older ECM system, the data that’s inside of it can be thrown into chaos. Files can become disorganized, which makes it harder to retrieve the documents that you need. This can slow down business operations, and it only gets harder to manage your files as more of them accumulate within your ECM system. Switching to a more modern system will help make organizing files easier, raising business efficiency along the way.
You Feel Trapped By Your Vendor
Practically any legacy ECM system needs annual licensing and maintenance fees, on top of needing technical staff to operate it. This can make owning such a system quite expensive, and it becomes more of an issue because these systems can be tough to integrate into your business operations, often requiring the vendor to provide extensive support to get integration going.
These factors can effectively trap businesses into using older ECM systems. With the right migration strategy, however, you can switch over from a legacy ECM system to something more modern that’s easier to integrate into your business.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.