Today, we’re going to review paper and digital document storage so you can decide which one to use in your office.
Throughout the years, many businesses have stored their files in cabinets and drawers using a paper document storage system. Nowadays, however, some businesses are using a newer approach to file storage, which is to store them in a digital server. The question then becomes: which is the better storage option for your business? We’ve compared these two options before, but there are more comparisons that can be made between them. Today, we’re going to review paper and digital document storage so you can decide which one to use in your office.
Streamlining Workflow
Digital document storage holds the advantage when it comes to streamlining your workflow processes. As a result, your company is able to be more productive. More productivity helps your business to generate more revenue, making a digital document management system more economical in the long run.
Organization
When you use a paper document storage system, it becomes increasingly difficult to organize your company’s files. This is because papers accumulate over time, so you’ll have to find new ways to store these documents as time goes on.
This isn’t an issue with digital document storage. No matter how many files your business has, they don’t take up any extra space. You can also organize these files by using a plethora of different criteria, making it super easy to search for any file you may need.
Cost
Paper documents cost money to store, mainly because of the physical space that’s needed to store them. As more documents pile up, you’re going to need even more space, making it more expensive to store files in the long run.
With digital document storage, there is an upfront cost that comes with purchasing your document management system. After that, you don’t have to worry about how many files your company has. You can use the same document management system to store all of them.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.