Learn why your office needs a document management system.
Document management systems are comprehensive suites of technology that allow business professionals, students, and entrepreneurs to create, edit, store, protect, index, and retrieve documentation. They help speed up workflow, save time, money, space, and other resources. It allows people to be flexible, mobile, and forward-thinking as technology continues to progress. The old ways of storing and accessing your documents may be comfortable, but it’s probably taking up a lot of space and time. Read on to discover the reasons why your office needs a document management system.
Improved Accuracy
Document management systems help improve accuracy by reducing the chances of human error. People sometimes make mistakes in their notes and filing systems — especially busy people. You also may not be able to read the handwriting of people who handle and are responsible for the documents. Many document management systems have a version control feature, which allows anyone on the team to edit the same document while tracking all changes. If necessary, this feature also allows you to revert to a previous version.
Lowered Costs
One of the most notable advantages of document management systems is lowered costs. You’ll experience lowered costs when it comes to both storage and supply. For storage, you’re paying for the use of the facility. Plus, as the number of your files grow, so will the size of the space required to store them. For supplies, you’ll need to constantly replenish your paper, purchase ink for printers, and keep up with the maintenance of those printers and copy machines. Cloud storage eliminates the need for these costs and makes the files available from many locations through mobile access.
Time Saver
Gone are the days of searching through folders, shelves, and boxes to find the document that you’re looking for. It wastes a lot of time and may have even been misplaced through human error. Document management systems provide instant access to the files that you’re looking for. All you’ll need to do is input a keyword or file name to recover the document that you need.
About Micro Records
Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.