We’ve discussed some functions in the past that would be good for your document scanning software, but there are other functions you’ll want it to have too.
For businesses that are transitioning from paper document management to digital document management, it’s important to have the right kind of document scanning software. There are many types of software that you can consider using, and the right software for your business will depend on what functions it can serve. We’ve discussed some functions in the past that would be good for your document scanning software, but there are other functions you’ll want it to have too.
Machine-Readable Format Converting
If text files are to be capable of having their data extracted, you’ll need document scanning software that offers format conversion capabilities. In an office setting, this often means having portable document formats (PDFs) that can be searched.
Network Scanner Monitoring
Whether your office only has one scanner, or many different scanning devices, you’ll want your document scanning software to be integrated into your network. This way, your software can monitor your business’s devices for any new scans you may have. Any time that a new scan is detected, your software will automatically convert the information into a PDF that can be searched. After that, the file will be sent to your network storage to be organized under preestablished naming rules.
Combining Multiple Scans Into One File
Documents that need to be scanned may come in a variety of formats. Given how many files your business may manage every day, you won’t want to spend extra time scanning each individual file.
Instead, it’s helpful when your document scanning software can turn multiple scans into a single scan. This is a huge time saver for businesses that will make your facility more efficient overall.
Automated Document Separation
If businesses are switching from paper to digital document management, there will likely be a large number of files that has to be scanned in a short timeframe. You can have document scanning software that uses customized rules for document separation for whatever automated sorting you need to have done for your business’s documents.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.