Here are pros and cons of using a virtual mailbox for forwarding your mail.
Mail forwarding is a service that gives people and companies the ability to get their mail from an address that’s separate from their physical one. This level of convenience is something that can be offered when you invest in a virtual mailbox. These mailboxes have their benefits and drawbacks, and we want to review them with you today. Here are pros and cons of using a virtual mailbox for forwarding your mail.
Pro: You Can Access Your Mail From Anywhere
Being able to access your mail from anywhere makes it quite convenient to own a virtual mailbox. This is especially true for people who have to travel often because it means you’ll always be able to keep up with the steady stream of files that you’re receiving. This also lets multiple people access the same files since those files aren’t tied to any one location.
Con: Potential for Technical Troubles
Just like with any virtual system, using a virtual mailbox means that you’re dependent on solid technical performance. When technical difficulties arise, it can disrupt the flow of mail that you get. This makes you more dependent on your virtual mailbox provider because they need to be responsive to any concerns you bring to them.
Pro; Improved Security and Privacy
When you use a virtual mailbox, your mail will receive enhanced protection and privacy compared to what you’d get from standard mail-forwarding services. This is because of features like password protection and encryption that make it harder for mail to be intercepted by others. As such, only those with permission to view the information will be able to do so.
Con: Lack of In-Person Support
In-person support for technical problems can be very handy because it means you can get immediate assistance with any problems you may experience. This kind of help tends to be harder to get when you have a virtual mailbox. Because of this, resolving technical problems could take a little longer, as you’ll probably need to use phone or online support.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.