Many questions have risen regarding document scanning, and we’re here to shed some light on them today.
Document scanning is a procedure that many businesses are beginning to embrace. The idea of going paperless is becoming increasingly appealing, but some people may still be hesitant to get their files scanned, especially if they haven’t done it before. Many questions have risen regarding document scanning, and we’re here to shed some light on them today.
“Do I Need to Get My Files Prepared for Document Scanning?”
If you’re about to get document scanning done, you may be wondering if you need to prepare your files for the scanning process. If you work with a scanning provider, there will be no need to prepare your files for scanning. Instead, your provider will handle all of the preparations on your behalf.
“Where Should My Digital Images Be Stored?”
When your files are getting scanned, your document scanning company should have a document management system that they use in order to store your images safely. If you’d like, you could even have them host your images on a secure server of your own. This allows your staff to find, share, and work on documents securely and efficiently.
“What Will Happen to My Original Documents After They’ve Been Scanned?”
Once your documents have been scanned, many companies opt to have the original ones destroyed. If this is what you want to do, it’s best to find a scanning company that also offers document shredding services. This way, any sensitive information you’ve scanned can be safely destroyed so that unauthorized personnel can’t access it later.
“How Do I Decide on a Document Scanning Company?”
When picking a document scanning company, you’ll want to go with one that has years of scanning experience under their belts. Getting references from previous customers can also tell you whether or not a company should be trusted. You may be able to find online reviews as well to give you additional references.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.