Here are considerations to make when you’re selecting a document scanner for your business.
Whenever you’re running a business, you’re going to have many files that need to be managed. For any paper files around your business, you can improve workflow by digitizing them, and this is done by feeding those files into a document scanner. Picking a scanner for your business isn’t easy, however, as scanners come in many varieties and come with different features. So, how do you decide which scanner is best? Here are considerations to make when you’re selecting a document scanner for your business.
How Much Space Will the Document Scanner Occupy?
Your scanner must fit comfortably wherever you choose to add it. Therefore, for smaller workspaces, it’s typically better to get a smaller model. The more space your business has, the larger your document scanner could end up being.
How Many Dots Per Inch Will You Need?
Dots per inch (dpi) impacts the resolution of your file’s image. The higher your dpi is, the higher your file’s image resolution will be. Typically, your scanner won’t have to have the highest dpi unless you’re working in a field like graphic design. Generally speaking, a dpi of around 600-1200 should be sufficient for most businesses.
Deciding Between a Sheet-Fed or Flatbed Document Scanner
A flatbed document scanner tends to have more flexibility while creating higher image quality. You can also scan pages that come from magazines and books. For the most part, you can imagine a flatbed document scanner as something similar to a copy machine.
Sheet-fed document scanners are a little different. They’re typically cheaper than flatbed scanners, and they don’t use a lot of space. You can also scan papers in bulk at the same time. The drawback is that a sheet-fed scanner doesn’t usually offer the best image quality. Consider your budget and the space you need before deciding which document scanner is right for you.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.