When it comes to saving a few bucks, you must know the difference between document imaging and document scanning
Many companies today might not even realize it, but misfiled and mishandled documents can cost up to hundreds of dollars in labor to pick up the pieces afterward. How does this apply to you? When it comes to saving a few bucks, you must know the difference between document imaging and document scanning so you can avoid any potential mishaps. Take a look at these helpful tricks and tips to help you tell them apart for your future business document conversion projects.
Document Imaging Systems: What are they?
Let’s start with document imaging. In simple terms, document imaging is a process in which multiple pieces of paper are scanned and processed into digital images. However, this is just the beginning of the process for document imaging. To get a better understanding of how it works, you have to know the connection between document scanning and imaging. Multiple aspects make document imaging systems a substantial investment for your company, which include:
- Capture
- Workflow
- Enterprise content management
- Optical character recognition
To figure out which part of your company needs document imaging services, think about which departments use up the most paper. These would normally be:
- Human resources
- New accounts
- Work order forms
- Patient information
Once you’ve figured out where you’ll need the most help organizing your documents, you now can start to find out what kind of document imaging system you’ll need to get your work done. Luckily, Micro-Records has you covered for all your document imaging needs.
Kinds of Document Imaging Software
This is the part where it gets a little tricky. As a matter of fact, there are a couple of different types of document imaging software available, such as:
- Capture
- Workflow
- Automated data capture
Capture is a document imaging system that allows users to control their own scanning projects. It puts users in charge of manipulating massive bunches of documents to scan. You can also use capture software to sharpen image quality, keep an inventory of your images, as well as send them to other document imaging software programs. Automated data capture is ideal if you wish to work with the optical character recognition to remove data from images. Confused as to what that means? Typically, some invoices need to be paid out. However, these documents are only as valuable as the information that’s packed in them.
Purchasing any document imaging software can help you keep all your company’s documents organized and neat for any future use.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.