First off, let’s talk about what a document imaging service does. You know all of those files laying around that you’ve had forever? The ones that you have to have for compliance but that you never really use? Digital imaging allows you to turn those old paper files into easy to search and read computer files. Instead of thumbing through hundreds of paper files that have to be manually alphabetized, you can search through a digital database that automatically does all of the work for you. Document imaging services like ImageSilo from DigiTech Systems can help you for a few other reasons.
- Available to everyone – If you’ve got the files in your office, you probably get the frequent phone call saying “hey, can you pull this file for me?” It can get old and time consuming really fast. Digitizing documents allows everyone in your office (with permission) to get ahold of them without having to ask you. It makes the process much quicker and easier on everyone involved. Others in the office can get to documents without having to go through you. It’ll save everyone time.
- More office space – You know those 10 file cabinets taking up space in your office? Do away with them. Once you digitize the work through ImageSilo, you’ll have safe backups of your files in case of an emergency. Go ahead and shred all of those files once the digitization process is through. You can add more desks and computers for employees or simply enjoy a more spacious environment to work in.
- Easier auditing – If you do a self-audit or work in an industry where you have to accommodate outside audits, storing documents on a computer will make the audit process nearly painless. Auditors will make you hunt down years’ worth of paper documents. It’s a waste of time to go searching through them for both you and the auditor. Pull them up with a simple search tool instead and get the audit over with quickly.
- Edit documents – If you need to make changes on a document and still keep the original, you can with document imaging. Save a copy of the original and edit the copy in an email, pdf file, or word processing system. Having both copies present on your computer is valuable in case something happens and you need to reference both documents.
Digitizing your paper documents using ImageSilo can greatly benefit your Baltimore business. Streamline information so you can work more quickly and efficiently, saving you time and money. When you’re ready to have your information digitized, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!