We’re here to tell you why DIY document scanning is better to avoid.
We live in a widely digital era these days, and this means many businesses are switching away from paper document management, and are instead looking to go digital. When converting to a digital document management system, you’ll first need to go through the document scanning process. This leaves you with two choices: get scanning done in-house or hire a professional scanning company to assist you. Of the two methods, we’re here to tell you why DIY document scanning is better to avoid.
You Have to Acquire and Maintain All Scanning Equipment
Document scanning can only be done when you have the right scanning equipment. If you aren’t getting your scanning services done by a third-party company, you’ll have to invest in this equipment yourself. Even after that, you’ll still be tasked with getting the actual scanning process done.
When scanning is finished, you’ll also have to find a place to store your equipment, and you’ll have to maintain it so that it’s ready for the next time you use it. All of these tasks can get bothersome pretty quickly, and it becomes much simpler to hire a document scanning company instead. This way, they come with their own equipment, and they’re the ones who take care of it.
You Must Train Your Staff on Document Scanning
When you hire a professional scanning company, they’ll bring their own experienced team in order to get scanning done. They’ll already have all of the training they need, which makes the scanning process much easier.
This is not the case when you scan files in-house. If you take the DIY approach to document scanning, you’ll have to train your own staff on the scanning process. Not only does this take time, but when you have less scanning experience, mistakes are more likely to happen.
Possible Legal Risks
When files aren’t handled in accordance with data privacy laws, your business could face some serious legal repercussions. The safest way to avoid these consequences is to hire document scanning services that know what steps to take in order to stay compliant throughout the entire scanning process.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.