In this digital age, an increasing number of businesses are doing away with papers, and instead embracing the idea of managing their files by keeping them in online servers. Still, there are other businesses that wish to hold onto paper document management, as this was the go-to solution for document management since decades’ past. Unfortunately, this form of file management comes with its shortcomings, which is why we feel switching to a digital management system may be better for your business. Here are reasons you want to move away from paper document management.
You Need More Space When Storing Papers
Each paper you keep will require physical space for storing purposes. The more papers you have, the tougher it becomes to find space to keep them. You’ll likely need a larger property simply to give yourself enough space for document storage, and this extra space becomes a recurring expense to keep.
Paper Documents are Less Secure
A problem with paper files is that, once they’re printed, they can get lost more easily. Digital files, in contrast, can get encrypted and kept inside of hard disks that make them harder to lose. If you want your business to be as secure as possible, sticking to a digital document management system is the preferred option.
It’s Easier to Damage Paper Files When Compared to Digital Ones
While we try to prevent disasters around our businesses, events such as fires could still rise up. If an event like this happens, any paper files you have could be compromised. If you don’t have spare copies of these papers in a safe location, you will have no way to recover the data once it’s lost. This doesn’t even take into consideration other risk factors, such as people who may try to steal your documents.
Digital files don’t come with these risks. Since they’re kept in digital servers, they aren’t vulnerable to external forces, such as fires and storms. People also have a harder time trying to misappropriate them, keeping your valuable information in the right hands.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.