Microform document storage is one of the ways that Micro Records can help you save space through your document management practices. This method uses photographic film as the medium through which documents are saved and then accessed later. Microform is stable, and have an estimated shelf-life of around 500 years if stored properly, making this one of the best ways to permanently store a large quantity of documents. There are two main formats for microform – microfilm and microfiche. While they are similar, one may fit more into your document management planning than the other. Let’s learn the differences!
Microfilm – Rolls of Film
Microfilm uses a roll of film, much like an old photo camera, to store images of your documents. You can then access these images later on using a specially designed microfilm scanner or reader and can even print the images if you need to. The typical roll of microfilm will come either in a 16 millimeter or 35 millimeter size. The best choice of size for your needs will depend on the types of documents that you’re looking to save and store. For letter-sized documents, the smaller 16mm size is typically best, while larger documents such as architectural or engineering plans are best served by the larger 35mm size. You can expect to store around 2400 letter sized pages or 600 drawings on one roll of microfilm.
Microfiche – Flat Sheets
Microfiche uses film material like microfilm, but the main difference is with the formatting. Microfiche is laid out like a flat sheet, around 4×5 inches in size. Each individual sheet stores much less than an individual roll of microfilm – you’re looking at about 98 letter-sized pages per sheet. However, because of the form factor and shape of the sheet, it’s also much easier to organize. In addition, you can add important information on a title strip, making it more accessible as well.
Which is Better?
The choice between microfilm and microfiche is going to come down to your unique needs. For businesses looking to store a very large quantity of information, microfilm is likely going to be the best option. If you need to store very specific information in a format that’s easier to find and access at a later date, microfiche is the right call.
Have Questions? Micro Records is Here to Help
If you have more questions about microfilm or microfiche, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.