Creating a paperless office isn’t just about being environmentally-friendly, it can also make for plenty of efficiencies.
As we develop further technologies that allow us to go paperless, many offices and individuals are looking for ways to reduce their carbon footprint by getting rid of paper. Paperless offices are becoming more and more popular, but you also need to know how. Going paperless in the right way makes for a more efficient workplace and is also environmentally-friendly. Going paperless may be easier than you realize, so be sure to take advantage of these tips for transitioning into a paperless office.
1. Use Paperless Statements
The best way to transition into being a paperless office is to use paperless statements for your invoices. Creating a program to help generate paperless statements can also increase your productivity, thanks to the fact that much less time will be required to complete easy tasks. Taking the time and resources to make an initial investment in technology can lead to a paperless office and also make everything run just a bit smoother than they were before.
2. Utilize Internal Documents
Not everything needs to be printed out when you’re trying to share documents with coworkers. Instead, try sending those important documents via email and store all of your documents electronically. New technology makes it easy to store your documents electronically, which also makes it easier to share everything you need to. No longer do you have to worry about printing off a stack of papers every day; instead, you can revel in the fact that sharing documents has never been easier.
3. Storage and File Sharing
Just about every business out there requires some level of teamwork. Collaborative environments are great but it also seems like it makes paper documents necessary. However, letting multiple employees view and even work on the same documents at once isn’t all that difficult. File sharing allows everyone to tackle a project at one time and get their duties done without having to print everything out.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.