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Digital Mail Services

What is a Digital Mailroom?

If your organization is still handling paper documents, you may be spending significant amounts of resources that could be better allocated elsewhere. If you wish to reduce your expenses, save time, and reduce the risk for human error and security breaches, you should consider using a digital mailroom.

When you use Micro Records Company to digitize your mail, you reduce operating costs, streamline processes, and improve security. When using a digital mailroom, organizations can use document scanning to digitize paper mail and upload it to a document management application. Your digital mailroom works to automate the security, classification, and distribution of your mail.

How Mail Automation Systems Work

The mail automation systems at Micro Records Company follow four simple steps:

  • We receive your mail from you or pick up your mail at the post office.

  • We open the mail and digitize the envelopes and their contents.

  • These digital images are then emailed or loaded to shared drives. Mail can be directed to individual email addresses or departmental shared drives.

  • Mail is then stored, forwarded, or destroyed as directed.

All scanned documents are organized and indexed for optimal searchability. If you request that your paper documents be destroyed, we use state-of-the-art commercial shredders to guarantee the destruction of all sensitive materials.

At Micro Records Company, we have extensive experience providing digital mail services to a variety of industries, including:

  • Healthcare
  • Education
  • Financial
  • Legal
  • Libraries
  • All Levels of Government
  • Publishing
  • Accounting
  • Human Resources
  • And many more!

No matter what the responsibilities of your organization are, a digital mailroom can increase your efficiency, security, and flexibility.

Is a Digital Mailroom Right For Your Organization?

If you are looking for a mailroom scanning solution, the Micro Records Company can offer you the very best services. If you are unsure whether a digital mailroom can benefit your organization, consider the following benefits of digital mail services:

  • Reduced costs for handling, managing and storing mail physically
  • Fewer expenses associated with lost physical mail
  • Less risk for human error and inefficiency spread throughout your organization
  • Physical mail is converted to easy-to-use digital mail files
  • Digital files provide audit trails for improved compliance
  • The automatic processes easily route mail through workflow process steps
  • Digital automation services extract essential information from your company mail
  • Cloud storage allows for secure access to your mail anywhere and anytime
  • Digital files improve your organization’s remote work capabilities and collaboration

Micro Records Company has more than 22 years of experience using our state-of-the-art scanning facility. Our knowledgeable professionals can complete scanning projects of any size in a timely manner.

When you decide to go paperless and use digital mail services, you save time, money, and space while securing and protecting your organization’s information. When your mail is easily accessible in digital form, you will notice a significant increase in your employees’ productivity, collaboration, and ability to provide consistently excellent customer service. Contact us today to learn more about our digital mail services.