As an employee of a government agency, you know how much information you receive every day. On top of managing information, you are also required to follow security laws and stay within a budget. Fortunately, when you work with Micro Records to create a new digital content management system, you can increase your office efficiency and security while saving money. Micro Records has been an authorized GSA contract holder since 2008 and is ready to help.
Why Use Enterprise Content Management Technology?
Government departments can receive information through email, mail, and faxes. Sorting through this information can be time-consuming and waste your employees’ valuable time.
Enterprise Content Management creates a single, easy-to-use system that collects, organizes, and stores your information. This single system can:
- Replace time-consuming paperwork with automated processes.
- Use easily accessible cloud technology to store your department’s data.
- Protect your data with multiple levels of security.
- Benefit the environment by reducing your use of paper and non-digital document delivery.
- Enable remote work by making data accessible through the cloud, rather than a filing cabinet at the office.
Find Your Ideal Products at Micro Records
At Micro Records, we take pride in bringing quality, dependable services to our clients every day. Government employees can use products from our excellent partners to form a content management system that creates:
- Cloud storage that enables remote work and reduces search time for important information.
- Document scanning services that keep documents organized and safe from wear and tear.
- Automatic processes that increase productivity.
Stay Within Your Budget
Using a content management system cuts costs for IT personnel, software, and hardware. You can then spend more money on actions that directly benefit your constituents or agency.
Content management systems can be set up in as little as a day so that you can transition to this new system quickly. In no time at all, you will see a huge improvement in efficiency and service.
Guaranteed Compliance and Security
Every Micro Records product guarantees complete compliance with all laws that require data protection. The following elements work together for ultimate security:
- Retrieval Solutions
- Built-In Password Security
- Audit Trails
These audit trails are available at your fingertips to create a list of all users who:
- Viewed pages
- Emailed pages
- Printed pages
By using these trails, you can provide evidence of compliance and make sure that your employees are honest.
The Efficient Micro Records Process
Micro Records has an efficient process for scanning your government documents while allowing access to files needed before the project is complete. When you scan your documents, you make them accessible by digital systems and preserve them from damage.
Our document scanning steps include the following:
- Document Delivery
- Imaging Analysis
- Document Preparation
- Data Entry
- Quality Control
- Media Output
- Final Project Delivery
Contact Micro Records today to create your cost-effective and efficient content management system.