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Case Study: Alamo Asthma & Allergy Associates of San Antonio, TX

In 1999, Drs. Michael and Adrianne Vaughn opened Alamo Asthma & Allergy Associates of San Antonio, Texas. Over the years, the small private practice has continued to grow. With this growth, however, came more medical records than the practice could deal with.

“It takes a lot of effort to keep the patient records in order,” says Dr. Mike Vaughn. “It’s tedious work to file and organize these records and it worsens each year that you are in practice. In addition, patient records are a problem due to the space they occupy, and by law, physicians are required to keep these records on file for seven years (or more).”

Furthermore, since Alamo Asthma offers hospital consulting services, Dr. Vaughn felt it necessary to be able to access medical records outside of the office. And manually carrying these files is no only cumbersome, but also a huge security risk.

“I’ve never felt comfortable carrying records around in a hospital or bringing them home, a lost record is a nightmare. Being able to access our records over the Internet would be the best of all worlds and would be especially useful when our patients call us after-hours,” said Dr. Vaugn. “We need a record management system that can handle every type of paper document that we receive.”

The FileBound Solution

FileBound Content Management Solution integrated into Alamo Asthma’s office practice. And the integration was easy since they already had a computer network in place.

1. Alamo Asthma scanned the 3,500 existing patient records into the system

2. Alamo Asthma established a daily routine for imaging the patient records generated

FileBound Content Management Solution gave doctors and administrative personnel secure and immediate access to patient records. FileBound also met the Doctor’s need for remote access to medical records. The medical records could be downloaded from the server to a laptop computer or the data could be transferred to a DVD.

FileBound’s e-forms module was also added. It allowed Alamo Asthma to use their existing documents, but with the addition of a bar code for scanning. This way, doctors and nurses could identify the patient, the day of each interaction, and also identify the specific form.

“FileBound was simple to understand and met all my needs,” said Dr. Michael Vaughn.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

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This entry was posted on Friday, March 30th, 2012 at 6:16 pm. Both comments and pings are currently closed.