Originally intended for paper documents, the Securities Exchange Act of 1934 and, more importantly, U.S. Securities and Exchange Commission (SEC) Rules 17a-3, 17a-4 and 17ad-7 were implemented to better define Record Archiving Rules for the Securities Industry. Today, however, these SEC Rules also include electronic information and specify which documents should be stored, including securities sales records, ledgers reflecting assets and liabilities, securities borrowed or loaned, dividends and interest received and retention schedules. These rules also require all business communications and copies – paper, email, or audit reporting – be indexed, searchable for three years, and stored on unalterable media.
Failure to comply with SEC Rules 17a-3, 17a-4 and 17ad-7 can result in millions of dollars in fines. And no one is immune.
“In response to a cited email archiving violation of SEC 17a-4, five of the largest investment banks in the world (Goldman, Sachs 8a Co., Citigroup Inc.’s Salomon Smith Barney, Morgan Stanley 8a Co., Deutsche Bank Securities Inc. and US. Bancorp Piper Jaffray Inc.) have agreed to pay a fine of more than $8 million,” according to the Wall Street Journal.
In order to avoid a situation like the one above, companies need a system that efficiently stores, locates and distributes information; and maintains control over documents to achieve compliance.
The Solution: ECMNOW! from Digitech Systems. ECMNOW! provides document storage and management capabilities through lmageSilo®, the cloud ECM service, or PaperVision® Enterprise, on-premise ECM, to help address SEC 17 compliance.
- Store and Distribute Information: ECMNOW! allows companies to efficiently scan and store electronic documents and easily search for and retrieve those documents.
- Comprehensive Records Archiving: ECMNOW! allows companies to index and preserve all business records in a secure location.
- Maintain Control: PaperVision® Enterprise and ImageSilo® can boost control and implement audit tracking while preserving data integrity.
Maryland Digitech Systems Value-Added Reseller
Digitech Systems (www.digitechsystems.com) offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records.
If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!