In these modern times, many industries, such as education, retail, and medical industries, among others, have large format drawings that need to be managed inside of their ECM (electronic content management) systems. The question becomes: how does one manage these larger files as simply as their smaller ones? The solution is large format scanning. Today, we’ll be showing you why large format scanning can help your ECM plan.
You Can Save Time
It’s not always easy to access hard copy versions of your large format files in a quick and effective manner. This is especially true for groups that are in multiple areas. With large format scanning, you can digitize all of these hard copy files and share them with other parties. This means it will be faster than ever to find the files that you need, and subsequently, your staff members will be able to complete more work in a day.
You Cut Down on Storage Fees
Larger files will often be stored off-site because there isn’t sufficient room around the building to keep them. Having to store files away from the office only serves to make accessing them more difficult. We understand that files need to be kept secure, but the extra time it takes to access files in distant areas, compounded with the storage fees you need to pay for off-site storage, can make large format documents less convenient to have. Converting your files into digital form via large format scanning will help you avoid these extra fees and time commitments to get the documents you need.
You’ll always want your files to be as protected as possible. Not only do you value the safety of your documents, but you also have to consider what compliance regulations you need to follow. Large format scanning will make archiving files super easy for your business. This way, only trusted individuals within your staff will be able to view your files.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.