It is time to upgrade your document storage with aperture card scanning. There was a time when aperture cards were the peak of document storage systems. They were perfect for large format documents like blueprints. However, with digital document storage, there is less of a need to rely on aperture cards. Paper document storage will last for centuries but is not as fast or accessible in a digital workplace. The universal workplace has transferred to mostly remote, meaning crucial documents must be accessible through the internet.
What is an Aperture Card?
Aperture cards are easy to recognize and are usually used to organize microfilm. They are punch cards with a cutout window that holds the microfilm. The aperture card has machine-readable and sometimes handwritten information. The microfilm holds the same information, just on the microfilm, which is much smaller than the aperture card. An aperture card is designed to last for 500 years but will not be fully readable without the proper machines. Aperture cards are used in architecture, engineering, and other industries that use large-scale drawings, like blueprints. Digital document management is the best alternative to an aperture card management system. Even large files are now accessible through online document storage systems provided by Mirco Records.
The Conversion Process
Aperture card scanning is a service offered by Mirco Records along with our microfilm and microfiche conversion processes. Document imaging is used with the handwritten information on the aperture card as indexing information. Because aperture cards are a physical form of document storage, they require care and temperature-controlled rooms to preserve their information best.
Now, What Do You Do With the Cards?
Having physical backups to your digital storage is always a good idea, especially when it comes to crucial information like one-of-a-kind blueprints or maps. However, digital document storage will preserve your documents better than aperture cards. With aperture card scanning, you do not have to get rid of your aperture cards. In fact, keeping them around may allow you to create multiple digital and physical backups of them. Microfilm is still used today to records crucial documents.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook,Twitter, LinkedIn, and YouTube.