When we think of a traditional law office, we usually think of an office overfilled with papers and books. However, it doesn’t have to be this way! While in the middle of a crucial case, lawyers can’t be bothered with losing documents or taking the time to search for a specific piece of paper. This is why document scanning is so important for all lawyers, attorneys, and secretaries, and is a great reason why law firms should make the transition to a paperless office.
Saving Money And Time
Instead of spending money on stamps, envelopes and copying files, save that money by simply emailing important documents. Also, copying multiple packets of essential materials will leave you standing around the copier for a long period of time. Printers and scanners also have issues that take a while to resolve and can waste hours of your day. When all of your important documents are accessible electronically, it saves you money as well as a large amount of time.
Confidential files should never get in the wrong hands, and with digital files, there is a much smaller chance of your documents being seen by the wrong eyes. Also, if a disaster happened in your office building, such as a fire or flood, what would happen to all of those paper files? They would likely be lost forever. With digitally stored files that are backed up, you will always have the files you need.
As mentioned above, a lawyer doesn’t have the time to waste looking for a certain document in a room full of files. Organizing and searching for files on a computer takes a fraction of the time as it does for paper files. With a paperless office, you’ll no longer have to dig through file cabinets and stacks of paper to find what you need.
When lawyers work on larger cases, it’s common to have multiple attorneys collaborating. This requires sharing important documents, and with paper documents, that means making multiple copies and mailing or handing them out. A more efficient way to share documents is by having the document you need on your computer already, then easily email the file for others to access it.
Micro Scanning for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.