E-forms are a valuable asset to businesses because they allow you to streamline your work processes. However, not all businesses are utilizing them at the moment, and we want to take a moment to review how e-forms could be beneficial to you. Keep reading to learn why businesses should embrace the idea of using e-forms.
Reduce the Need for Paper
E-forms are not just the electronic versions of paper documents. They also catch, confirm, approve, and incorporate data into business systems that help run organizations. If you don’t have to use paper forms to capture data, you’re able to streamline business processes and raise your overall efficiency in the office. The reduction of paper also makes your business more environmentally-friendly.
Release the Data That is Needed for Running Your Business
A lot of information that is needed for running your business will be kept on paper or paper substitutes, like PDFs and Word documents. If you’re able to catch and transport your vital information, e-forms will help you cut down on operation costs, and they can help improve your business’s customer service.
Automatically Integrate Information With Your Core Business Systems
After data has been submitted onto an e-form, you’re able to seamlessly save that data onto other business systems. With the help of two-way integration, existing databases help pre-fill your forms. This reduces the likelihood of human error causing incorrect data to be added. E-forms themselves stay inside of content managing systems so that files are protected, and so they are easy to retrieve and distribute.
Raise Accuracy of Data
E-forms allow you to use completion guides and drop-down lists, both of which help keep data as accurate as possible. You can use e-forms to auto-populate areas based on previous information you had, and you can validate field-level information before you submit any documents. If people don’t have to enter information manually, you effectively eliminate the possibility of errors happening during data entry, and you keep any data from being lost during the transcription process.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.