An archives and record management system may seem like something that just large companies can use. In reality, however, small businesses can reap the many rewards that come with archive and record management as well.
The Purpose Of Archives And Record Management
No matter the size of your business, most companies can generate several hundred, possibly thousands, of documents annually. All of these documents have many drafts that they go through before ending on the finished product, which means that all those papers are taking up space, somewhere in the cloud, in the network space.
Although you will not need these documents immediately, there needs to be a way for you to store and save them. As opposed to keeping them all in a database with all the final versions, the archives and record management plans can help your company organize all the rough drafts of documents from all the final versions. By incorporating an archive and record management plan, if a client requests a copy of a previous version of a document you can easily access it and produce it for them. By using an archive and record management plan you are able to store old copies of documents with the ability to retrieve them in a timely fashion.
Any company with more than ten employees will likely see a great advantage in using an archive and record management plan. By investing in an archive and record management plan, you ensure that all your documentation and all your files are properly managed and tracked. This plan does not have to be super complicated or large.
If you own a small business and worry about the financial cost of investing in a large scale plan, you can see if working with a product or service that is heavily regulated would help structure the way your files and documents are stored.
Archives and Record Management with Micro Records!
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com!