Keep reading if you want help deciding between a physical or digital mailroom for your business.
In modern times, businesses are trying to raise their efficiency by digitizing their day-to-day processes. One way to go digital is by embracing digital mailboxes, but the question that can pop up is: should you pick a digital mailroom over a physical one? That’s what we want to help answer today. Keep reading if you want help deciding between a physical or digital mailroom for your business.
Which is More Economical?
Businesses want to save money whenever possible, so choosing the more economical mailroom option is going to be ideal. With traditional physical mailrooms, you have to spend money on the space that’s needed for them. There are other expenses as well, such as postage and the cost of printing.
A digital mailroom doesn’t have these expenses. Since everything is digital, there’s no need to print anything. You also cut down on physical space, giving you the ability to downsize your business and save even more money.
Comparing Productivity and Efficiency
When you have a physical mailroom, you need to sort all of your documents manually. This can be a tedious process that’s also prone to human error. With a digital mailroom, on the other hand, you can streamline your work processes and minimize the likelihood of human error taking place. This helps to significantly raise the productivity of your business.
Compliance and Security
Businesses must protect their documents and ensure that they are only viewed by the right people. A problem with physical mailrooms is that there is a greater margin for human error that results in documents being misplaced. This can result in important files being lost or stolen, which is especially unnerving if the information in those files is meant to be confidential.
A digital mailroom is a safer alternative. Instead of leaving files in physical space, they are kept in online servers that you can only access if you have the right credentials, something that only authorized personnel will have. This helps keep your files much more secure.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.