When it comes to document shredding, there are myths that have popped up about the process.
Document shredding is an important part of your business’s document management procedures. After all, once information isn’t needed around your business anymore, you’ll need to dispose of the information properly. The information that businesses handle is personal, and you need to be sure that the information is properly shredded so that it doesn’t fall into the wrong hands. When it comes to document shredding, there are myths that have popped up about the process, and we’re here to review those myths with you today.
“Document Shredding Isn’t as Good as Storing Your Files”
There is a kernel of truth to this myth, as there are some business documents that need to be kept forever. With that said, you don’t want to hoard every single file that your company has. By shredding unneeded files, there will be less financial and legal trouble for your business down the road. Document shredding ensures compliance, while reducing privacy risks and legal liability. Shredding your unneeded files is an overall safer approach to document management.
“Outsourcing Document Shredding is More Expensive Than In-House Shredding”
You might think that it’s cheaper to perform document shredding in-house. After all, it’s not too expensive to buy your own office shredder. What does get expensive, however, is the process of actually shredding your files.
To start, it can be a tedious process. You have to remove paperclips and staples from your documents. You can only shred a couple of files at a time. Paper jams can occur as well. This makes in-house document shredding incredibly inefficient.
If you outsource shredding to a professional shredding company, your shredding procedures will be a lot faster. While their services may cost more than buying your own shredder, the speed at which files get shredded will make their services well worth the cost.
“Professional Document Shredding Services Aren’t as Secure”
As long as you find a reputable shredding company, you can trust that they’ll protect all of the information on your files without issue. Feel free to look at reviews of different companies, just to be sure that their services can truly be trusted. Also, check to make sure that the company you hire has extensive experience in the shredding field.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.