Perhaps you’ve been thinking about scanning your microfilm archive, converting it from a paper format to a digital one. However, there may be other things that should be on your mind. We’ll be giving you advice that can help you carry out a successful microfilm scanning project. While the advice you’ll be given might vary by company, these pieces of advice should help make the decision-making process easier. This way, your microfilm scanning project is more likely to be completed successfully.
Phases Are Good
You may be wondering why it’s best to have phases. The reason is that it can get hectic trying to get multiple things done at once. If you use a phased method, you can prioritize the most important assignments first, then follow up by getting the next most important tasks finished as necessary.
Indexing can be a decisive factor in your microfilm scanning project. You could have it be a simple and cost-effective project, or you could make it more complicated and expensive. You could have an easier time finding your records, or it could become a daunting and tedious process trying to find what you need. This is a step that you must get done properly.
By knowing how you currently access your records, you can make everything easier. If you currently locate microfilm with a cabinet system in which you organize your film alphabetically, you might want to consider using this type of structure again, but in a digital format.
After you get your records scanned, and they can be accessed digitally, it will be easier for you to determine how you should organize all of your files.
Figure Out Your Main Contact Points
This is a step that has heavy importance, but it is also overlooked quite often. Microfilm scanning projects are bound to bring surprises because of the unique materials that they use. But if your company has a main contact point for questions and concerns that come up, your project will be completed in a more natural and organic manner.
Not having a contact point will cause your microfilm scanning project to be delayed, and confusion can come up as well. Everything just becomes more unnecessarily complex.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.