If you are looking to scan and convert some of your larger documents, photos, or other projects, then large document scanning is for you. Large format scanning is the entire process of digitizing oversized documents while using an LFD scanner. The process often converts oversized paper documents into small and simple to manage, access, and distributable digital files. They are converted into PDF, TIFF, DWG, DXF, and JPEG formats as well. Read on to learn all about the large format scanning process.
What is Considered Large Format?
There are two primary paper size standards used all around the world ANSI and the international ISO series. In the United States, ANSI is the most commonly used, and anything else classed ANSI B or above is usually considered “large format” for scanning. The North American ANSI standard divides paper sizes into five main classes, or more specifically, as ANSI size classes A through E. These classes are known as ANSI A, ANSI B, ANSI C, ANSI D, and ANSI E.
Standard Documents for Large Format Scanning
Any document that is ANSI B or higher is usually classed as large format. These include blueprints, maps, banners, posters, engineering drawings, architectural drawings, and circuit diagrams.
Why Large Format Scanning is so Beneficial
With the name “large format,” a big benefit of scanning large documents is the apparent reduction in size. However, there are many other benefits of large format scanning.
With large format scanning, it’s now easier to send, find, and access digital files. Even 10 minutes looking for paper files can very quickly stack up to a massive amount of wasted time, while a keyword search can track down your documents.
Simplified Management and Storage
Papers, especially big ones, are difficult to manage and keep organized. They’re often boxed up and kept in back rooms or other spots of the office. With digital files, they can be secured and stored in one easy-to-access area like a cloud platform.
Keyword Searching and Accessibility
Instead of removing rubber bands, paper clips, and looking through papers, digital large format documents that have been indexed can be found and accessed using a quick and easy keyword search.
Secure Archiving and Backups
Most large format documents have to be kept for extended periods. And with it only requiring a right-click to create a new copy, files can easily and continually be backed up to a brand new server or drive.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.