Trying to find the right document scanning service for you entails asking the right questions.
We’re already aware of all the benefits of digitization. Your business may be on the lookout for a document scanning service, but what makes for the right experience isn’t always clear. With all of the options out there, it can be hard to determine what service can offer you everything you need. Your business is likely, like most businesses, a fairly chaotic atmosphere—at least in terms of document management, where you may be dealing with dozens, hundreds, or even thousands of documents every day. Here, we break down what the process to finding an experienced, quality document scanning service can look like.
How Experienced Are You?
Scanning a document isn’t just a technical process but it’s also about protecting your data. This is why experience is so important because you want someone who understands how to mitigate those security threats and protect you for the service you’re paying for. You also want to look into the qualifications of their staff members and get reassurances that each employee has been properly trained to complete the work in question.
Go Over Timelines
Depending on what your goal is, you may need to have a clear definition of what the timeline is going to be. This is because you may be utilizing your documents on a regular basis. When initially speaking to a potential document scanning service provider, you want to determine how long the process typically takes and what guarantees they can offer. At the end of the day, you don’t want to be left out of money without having the services you provided for.
Discussing Formats
File types can make a big difference when it comes to document management. You want to be clear that whatever formats they’re using are compatible with your needs. There’s no use in spending time getting files converted to digital formats if you’re not going to be able to open and use those documents in the end, so always make sure you’re on the same page.
Ask About Post-Scanning Processes
After your documents are done being scanned, you want to make sure you’re clear on how your new digitized documents are going to get into your hands. You also want to make sure that however those documents are transferred, the process is done securely. This often means shredding documents after the scanning process is finished.
Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.