Do you have important files that need to be scanned? This is perfectly normal for many businesses, which is why document scanning is utilized so often these days. It’s important that scanning gets done correctly, but there are ways that the scanning process can go wrong. We’ve reviewed some errors that can be made already, but there are more mistakes you’ll want to avoid, which is what we’ll be addressing today. Read on to learn about additional mistakes that can occur during document scanning.
Wrong Scanning Settings
While scanning a file sounds like a simple process, you have to be careful that you input the proper settings when scanning your documents. You need your files to be clear and concise, and they need to be able to be shared easily. The right resolution must be used to avoid pixelated font, and the right colors must be chosen for the text.
Scanning Your Files Backwards
This is a mistake that anybody can make, as all it takes is a simple error when placing your documents onto a scanner. Fortunately, this also means the solution to this error is just as simple, which is to be careful when putting your files on scanners. Then, after you have the perfect copy, you want to save it before sending it off.
Not Backing Up Your Files
When files are getting scanned or shredded, it’s imperative that you have backup copies of these files, just in case you need to access them later. When documents are scanned, it’s good to have a digital copy available. This could be in the form of an external hard drive or a USB. When you don’t save digital copies of your documents, you could lose valuable information, which is a serious issue in professional settings. Taking the time to make backup files could really save you in the long run.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.