A big choice that your business needs to make is how to go about scanning files. There are two options at your disposal. You can either perform the document scanning process yourself, or you bring in help from a professional scanning company. To reach the decision that’s best for your business, you’ll want to weigh the pros and cons of each option. That’s why, today, we’ll compare outsourced versus in-house document scanning so you’ll know which choice is better-suited for your business.
Outsourcing Document Scanning
When you trust another company with scanning your files, it simplifies the entire process for you. Normally, you would have to hire your own staff to get scanning done, and you would have to provide them with the necessary training to get scanning done correctly. You would also need the equipment to perform document scanning.
By outsourcing to another company, none of this will be a concern to you. Third-party companies come with their own staff and equipment, and they stay current on the best practices to follow to ensure successful scanning of all of your files. You also know exactly how much you’re going to pay because these companies will negotiate payment before scanning starts. This means you won’t run into surprises with your business’s finances.
In-House Document Scanning
If you get document scanning done in-house, you handle the scanning process very differently. To start, all of these expenses we mentioned earlier, such as hiring staff and buying scanning equipment, will now be your responsibility. You also have to be the one to train your staff to ensure successful scanning.
Now, while it’s not ideal to handle these expenses yourself, you gain the benefit of being in total control of your scanning procedures. If you ever want to make adjustments to your scanning process, you don’t have to get in touch with another company to make it happen.
Finally, while outsourcing your document scanning procedures leads to a more predictable cost, performing scanning in-house means you’ll have more control over how much you spend overall. You can adjust your expenses based on your budget, timeline, and whatever priorities your business has at the time.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.