Mailing crucial documents is an unavoidable part of a business that can be solved with our digital mail services. Most businesses have converted to fully remote or a combination of remote and in-person work. However, many documents still need to be physically mailed. Instead of having someone go out of their way to pick up important mail from the office, we can scan and upload your documents with our digital mail services.
What Are Digital Mail Services?
To save you time, effort, and money Micro Records now offer digital mail services. The process for this service is:
- We pick up your mail from the post office, or it is sent to us.
- With your consent, we open the mail and scan the documents, digitizing them.
- The digital images are uploaded to your document storage system or we email them to you.
The process is simple, fast, and secure. Physical mail provides the opportunity for someone to intercept the mail, especially if no one is regularly at the office.
Perfect for Remote Businesses
Mail automation systems are the perfect solution to remote business models. Time-sensitive documents will still need to be uploaded to your document storage system after receiving them. Our digital mail services ensure the documents are available for use as soon as possible.
Invest in Your Time
With our substantial experience with various industries, we understand the importance of confidentiality. We have worked with all levels of government, healthcare, human resources, publishing, accounting, and more. Long-term storage of important documents can be stored in a variety of ways, including physical storage like microfilm. However, in a time where most paperwork is completed on computers and virtually, having immediate digital access to your documents is vital to completing your work efficiently. Not only do digital images save your company time, but our digital images also contain an audit trail that improves compliance. The audit trail is a series of records of computer events. For example, when you edit a document on Google Docs, the past edits are saved. That is an audit trail. Allow your employees the confidence of being able to access vital information in your document management system at any time.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook,Twitter, LinkedIn, and YouTube.