When getting document shredding done, there are certain steps you’ll want to follow, and certain mistakes you’ll want to avoid making.
All businesses have both legal and moral obligations when it comes to protecting the privacy of employees and customers. Part of keeping people protected includes keeping their confidential information safe and secure. This, in part, includes disposing of this information properly. To dispose of private information in a safe manner, you’ll want to use a process known as document shredding. When getting document shredding done, there are certain steps you’ll want to follow, and certain mistakes you’ll want to avoid making.
Make a Document Shredding Schedule
It’s crucial that your business knows when to shred certain files. After all, you don’t want to hold onto documents after you need them. Hoarding old files only serves to put that information at greater risk in the future. That’s why you should put together a document shredding schedule that will help you dispose of any private information that you no longer need. This way, you can condense the number of documents you have, which makes managing those documents much easier. This is of great importance, considering the sensitive information that your files may have.
Don’t Throw Documents in the Garbage
There are certain things you throw in the trash, but confidential documents aren’t among them. It’s easy for people to sift through the trash and get access to the information on your files. You always want to shred these files professionally in order to prevent people from accessing the information later.
Always Shred Your Files, But Not With an Office Shredder
Document shredding is a vital step to take towards protecting the confidentiality of people’s sensitive information. By doing this, you can destroy information and prevent unwanted eyes from viewing it.
With that said, you should use a professional shredding service when destroying documents. A standard office shredder won’t be sufficient because they tend to be limited to strip cutting. This would let people put documents back together, meaning that the information on those documents isn’t actually protected.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.