Documents are essential to every company. You must maintain accurate records and ensure you and your employees have all you need to keep your business thriving. These vital records could include client contracts, printing invoices, taxes, patient medical records, and more.
However, what do you do when you have an excessive pile of records? At Micro Records Company, we stress the importance of reducing document overload. However, sometimes business owners don’t have the time to manage the pileup. If you can relate to this, here are four evident signs that you need to hire a document shredding company.
If Your Document Shredding Takes Place In-House
It’s normal for small businesses to shred records in their offices to reduce costs. However, this comes with significant risks, such as:
- Missing the scheduled time to shred your documents and risk violating regulatory requirements (for example, working in healthcare and financial institutions require that particular records be destroyed based on HIPPA and FACTA laws)
- Incorrectly destroying records that someone could steal
- Taking too much time to shred documents when you could use that time more effectively
If You Have to Adhere to Regulations After Document Destruction
The most compelling reason to partner with a document shredding company is to ensure you comply with federal regulations. If your company has to adhere to HIPPA, FACTA, or Sarbanes-Oxley rules, it’s vital to have proper document storage, destruction, and security schedule.
If you don’t comply, your company could have to pay fines. Simultaneously, you’ll be putting your customers’ and patients’ sensitive information at risk. This consequence is not worth taking and easily solvable with a shredding service.
If There Isn’t Secure Storage for Your Shredded Documents
If your company does in-house shredding, you probably have documents stacked that need shredding. It’s common for employees to delay shredding for what they find more pressing. The records could be left unsecured or even lost.
Partnering with a document shredding company ensures that you have a place to store your records. We provide on-site shredding services with secure bins that clients can place in their offices. We also do the same for clients who prefer off-site shredding services.
If Shredding Documents Hasn’t Been on Your Radar
Maybe your company doesn’t store records that require you to follow a strict document destruction schedule. You might assume that you can skip out on shredding services.
However, records that don’t fall under federal regulations should have secure storage and disposal. Improper destruction of documents could lead to a data breach. It could also hurt your credibility, damage your reputation, and cause your clients to no longer trust your company. These are the things that hurt any business’ bottom line.
Hiring us will ensure that document shredding becomes a priority. Contact Micro Records today to learn more about the advantages of hiring us for document destruction services.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.