Document shredding is a vital service. It’s an underrated and overlooked way of protecting customers. Customers trust that businesses that service them will keep their personally identifiable information (PII) out of the wrong hands. The same goes for employees and the companies that employ them. Secure shredding is a highly effective way to discard paper documents. Here are the industries that should undeniably use document shredding services.
Accounting and Tax Preparation Companies
Individuals trust accounting companies and tax preparers with some of the most vital yet vulnerable data. They house customers’ Social Security information to their annual income in their filing cabinets. While this PII should be kept around for about seven years, it is crucial to discard this information as long as the company doesn’t have to keep it around legally.
Legal entities and their associates collect vast amounts of vulnerable data. Evidence, transcripts, court proceedings, and legal records are documents that law professionals should destroy when it’s no longer needed.
Law offices, like accounting and tax professionals, have to keep this information around for a legally predetermined time. However, once these documents pass these dates, lawyers should set up an appointment with a trusted shredding paper service provider.
Banks, one of the oldest institutions, house a vast amount of paperwork regarding financial transactions. This paperwork includes deposit and withdrawal slips, loan applications, and account statements, which should not be leaked or misused.
The law has clear rules when it comes to healthcare documents. Any documents that contain information protected by HIPPA should be destroyed completely, or there will be dire consequences. Shredding services provide extra protection by rendering medical records unreadable, ensuring that no one can recover or misuse them.
Schools and learning facilities contain a lot of information about students, such as their addresses, social security numbers, and health information. Most educational facilities only have to keep this information about three to four years after a student leaves or graduates. Educational facilities can set up a shredding event at the end of each school year.
Another consideration is deciding to go digital. Suppose you fear that you will need to see vital information years later, or you’ll have that one customer or student that will require information many years later. In that case, it’s always worth considering having a digital backup. Ensure that you also have the proper security tools to protect online data.
Contact Micro Records today if you’d like to learn more about document shredding. Document shredding services can make your commercial establishment that much safer and trustworthy.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.