Is it possible to have a 100% paperless office?
Going paperless is becoming more of a trend in offices and workplaces throughout the country. While it’s easy to transition some parts of the office to paperless alternatives, most “paperless” offices still have a few papers floating around. Today we are answering the ultimate question—is a 100% paperless office possible?
What Paper is Unavoidable?
Even with all of the advances that technology has brought us, there are still some pieces of paper that are almost always unavoidable (even if it sounds like a joke): toilet paper and cash. However, some paperless offices have begun to move towards being credit-only, eliminating the need for a cash register and trips to the bank entirely.
How Do You Use Paper?
It’s important to evaluate how your office currently uses paper before you can determine whether or not going paperless is an option. Do you take notes during meetings manually or pass out paper copies of agendas at meetings? Do you have filing cabinets stuffed with client files and signed contracts? If your current workflow has paper at every step, it’s going to be very hard to change to a paperless way of doing things.
The good news is that changing your workflow even a small amount can make a massive difference in your paper usage and consumption. Did you know that throughout the United States, small and medium-sized businesses waste over $70 million a day searching for paper copies of documents? Did you know that the total cost of a finished document is 15-35% higher than purchasing the paper itself? Even reducing your paper usage by 30% can cut down on wasted time and money purchasing paper and printing documents.
Don’t Rush It
Finally, don’t rush through the paperless process too much. It’s tempting to go from 0 to 60, but large offices will have a lot of trouble eliminating paper entirely without doing so over a period of years. It helps if you talk to your employees about why you are going to be eliminating paper and how it will directly affect the way that they do their jobs.
Create a Paperless Option with Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner!
For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.