Micro Records provides convenient record management solutions to commercial businesses throughout the Howard County, MD region. When looking for ways to streamline your daily operations throughout your business practices, you might want to consider how your documents are currently organized. Bad record management can lead to lower-than-normal efficiency within a commercial business, a lack of organization amongst your employees, and potential legal troubles if documents cannot be retrieved. There are a few indicators that your commercial enterprise is practicing harmful record management methods that may damage your reputation. Here’s what you should look out for.
You Might Have Bad Record Management if You Can’t Easily Retrieve Documents
Your commercial business might have bad record management practices if you can’t easily retrieve documents. If part of your business practices entails retrieving patient records within a timely manner or other miscellaneous documents that are essential to your daily operations, it’s important to partake in good records management. If your employees end up having to spend the majority of their shift attempting to retrieve documents from storage that are difficult to find, you might have a lousy record management system in place.
Too Many Copies of the Same Documents
Another telltale sign of bad record management is finding too many copies of the same documents, often within the same file. It’s essential to hang onto important documents while ensuring that you’re eliminating any documents that are unnecessary duplicates. Additionally, multiple copies of the same document often indicates that numerous edits have been made to the original document. How does your company keep track of the latest revision within a document when you have multiple copies? Micro Records can help you consolidate your documents for better record management.
You Have Only Hard Copies
One strong indication that your commercial business has poor record-keeping is if your documents are solely hard copies. In today’s modern business world, it’s vital to have digital documents available for your convenient retrieval at any given moment. Additionally, digital documents can be provided to your patients or customers whenever they may request them. At Micro Records, we can help commercial businesses with all of their record-keeping and document management needs. Contact us today!
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook,Twitter, LinkedIn, and YouTube.