Large format documents are commonplace in numerous industries, including engineering, manufacturing, construction, and architecture. Using physical large format documents can have drawbacks, as these documents are more prone to damage when handled or will slowly deteriorate over time. This can make them difficult and costly to preserve. By scanning and digitizing large-format documents, you can eradicate these issues that come along with storing paper large format documents. Large format scanning has many benefits and can serve as a long-term form of document preservation.
Large Format Scanning Can Help Your Employees Work Collaboratively
By digitizing your large format documents via large format scanning, you open up a whole new world of collaborative work. If documents need to be edited, you can copy and edit them quickly, thanks to the various outputs available. Micro Records provides several digital output options for large format scanned documents to help you make direct edits or leave comments on your most critical documents. Additionally, you can share these documents with relative ease amongst employees. Having all of that information at your fingertips allows you to work swiftly and efficiently in the modern Internet era, especially with many people now working from home or remotely.
Typically, you need to plan for space to save all of your documents. That physical space can end up being costly, but digital records are easier and cheaper to store. They’re also easier to organize as you can quickly label, sort, and search for the large format documents you need. Digitizing your documents doesn’t mean you need to lose any quality, either. You can use high-definition images in either mono or color schemes and never have to worry about physical paper document storage again.
Finally, this will end up helping you save money in the long run. This is because printing, for as long as it’s been around, is still an expensive and cumbersome process. Having multiple copies of a physical document can be costly, but emailing a digital copy saves you time and money.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.