Nearly every business these days collects and maintains sensitive data in some form or another. And while many companies have or are in the process of transitioning to electronic data storage, there are still quite a number of companies that need paper files of this information as well. Once you don’t need that information any more, though, what should be done with it? Employing Micro Records to help with your document destruction needs is the best way to go about this sensitive task. It protects your business and customers from the harmful effects of improper data destruction. Here are 3 of the top reasons why it’s so important for business to use a secure document destruction process.
1) Protecting Against Identity Theft
According to the Bureau of Justice, about 16.6 million people in the United States were the victims of identity theft in 2012 – by 2018 that number had risen to almost 60 million people, and it continues to rise. And while a lot of that identity theft took place online, some of it could be attributed as a direct result of improper document destruction practices as well. It’s critical to shred documents securely when they are no longer needed. It is the best way to protect your customers and build trust in your brand.
2) Legal Repercussions
Legislation surrounding privacy and security continues to evolve every year, and it’s getting more rigorous and more strictly enforced. Mishandling customer information is becoming more widely reported in the news as well, and companies that fail to protect their customer information are given harsh fines and other punishments by government entities. Avoid the potential legal ramifications and have documents destroyed when they are no longer needed.
3) Making Space in the Office
Paper takes up quite a bit of real estate in the office and can make your space needs higher than they have to be. Beyond the simple legal and ethic obligation to engage with document destruction, there’s also a much more practical reason. Securely destroying documents routinely, along with converting important documents to digital formatting, creates more space in your office which you can use however you see fit for your business.
Have Questions? Micro Records is Here to Help
If you have more questions about document destruction, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.