In the modern office space, pushing paper and keeping manual records for everything has become very inefficient. Information needs to be pulled quickly and securely, and companies still stuck in the twentieth century are losing out to companies that are adapting their document management practices with new technology. Digital document management allows businesses to save time and effort when needing to pull records. In turn, this saves money that companies can reinvest into other areas. Here are the ways that digital document management helps companies save money.
With the help of a digital document management software program, businesses can grant employees instant access to digitized versions of documents. A great software will also allow for tasks to be automated, speeding up review and approval processes and streamlining workflows.
The need for great communication within businesses is as great as it ever has been, despite the proliferation of tools designed to help us communicate. Converting documents to digital helps to promote collaboration and communication between teams and departments. Teammates can work on the same document simultaneously. Files can be shared with the people who need them with the click of a button. And the files can be accessed anywhere with an internet connection.
Digital document management helps businesses promote safety and security with their document practices. This is especially key for businesses in industries such as healthcare, which need to comply with federal and state regulations to protect patient confidentiality. Security teams can monitor and grant access to specific documents or document groups on the basis of need. And you won’t need to worry about lost documents either – everything is scanned and stored digitally, and you can find documents more easily than sifting through filing cabinets.
Improving the Bottom Line
Paper pushing has a lot of costs that you might not realize until you think about it. Consider how much it costs to maintain paper documentation storage –the time it takes to find documents every time you need them, the offsite storage fees that you may have incurred because there isn’t enough space at the office, and more. And if there is a disaster, digital document management helps you minimize business downtime.
Have Questions? Micro Records is Here to Help
If you have more questions about microfilm or microfiche, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.