In the digital age, commercial businesses should be aware that there’s an alternative to having filing cabinets lining the length of your workspace. As we move away from paper storage and into the digital realm of cloud storage, businesses no longer need to worry about holding on to outdated files and paperwork that contributes to clutter throughout the office. Micro Records works with businesses throughout Howard County, MD and beyond to incorporate convenient clutter-free document storage methods that can contribute to the efficiency of your business. Here’s our top 3 document management methods your commercial business should implement.
Document Management Methods: Imaging and Scanning
One of the top document management methods businesses are choosing to use include imaging and scanning of their current paper documents in order to go paperless. Commercial businesses can provide Micro Records with all of their paper documents, and we can comb through each individual document to ensure that it is properly scanned or imaged into the output of your choice that you can access at any given time.
Micro Records can reduce the amount of textbook and book space within your office environment through book scanning. By turning your books into digitally scanned documents that you can access through your choice of digital output, you can minimize your records and increase storage space. Some of our digital output choices for scanned books include: CD-ROM, DVD, Portable Hard Drives, USB Flash Drive, and Electronic Downloads.
An essential component of all effective document storage methods includes implementing document destruction to eradicate unnecessary documents in a secure manner. At Micro Records, our document destruction system includes incorporating high-quality document shredders to ensure that no personal information is compromised. We can schedule weekly pick-ups for your commercial business, work with you on an annual basis, or on-call to perform secure document destruction. Contact us today!
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.