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The Benefits of a Document Management System in Healthcare

healthcare industry

Even doctors needs a system to manage all of their documents digitally.

Clinics, hospitals, and private practices must manage and utilize a large amount of medical records and billing information correctly every day. Physicians are required to hold on to medical records for 10 years after every patient’s last visit, even if they are deceased or never return to their specific practice again.  A document management system is necessary to keep track of all of this healthcare data. Here are a few of the many benefits of a document management system.

Document Management is Easy To Use

The process can seem daunting, but is actually far simpler than many people think. Paper documents are scanned into the system and then indexed so it can be easily used and referenced.  

Boosts Productivity

Rather than having staff spend hours combing through files, and making simple mistake, a DMS allows you to easily find answers to questions and important patient information with search terms. Imagine how much more work staff will be able to accomplish when they don’t have to spend long periods of time searching for the information they need to do their jobs.

Reduces Human Error

Even the most seasoned and detail oriented individual will be likely to make a mistake when faced with mountains of clutter. Years and years of patient files can lead to small mistakes which lead to big problems. Without the right info on hand, it may be hard to know important things like proper dosage, or medications patients may be allergic to. When it comes to healthcare, a DMS can increase patient safety.  

Lower Costs

The fact of the matter is, doing mass amounts of work solely in paper is expensive. Firstly you have to not only print the files, but copies of the files. Then you need a space to keep ever mounting paper copies and to maintain them. Constantly printing, faxing, and photocopying costs money. A high volume practice especially can spend large amounts of files, which can be costly to maintain. With a DMS, nearly all of this mess is avoided and the potential for human error drops dramatically. This error in itself can be costly for both patients and the bottom line.


Document Management for Healthcare from Micro Records

Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.


This entry was posted on Friday, August 4th, 2017 at 7:44 pm. Both comments and pings are currently closed.