Why every law firm should have a document scanning system.
If your law firm is still using traditional paper documents instead of modern document scanning techniques, you are missing out! Document scanning is the best way to speed your law firm along, have access to important files wherever you are, and run a better business. Document scanning offers many different benefits to lawyers, including the following.
Access Client Files in an Instant
Does your law firm print out emails and depositions instead of storing and accessing them digitally? A document scanning program can securely scan and store everything that you need to access in a document management system. The electronic copies of your documents that are stored in your document management system will be searchable and make it simply to access documents in seconds without needing to root through a filing cabinet.
Keep Documents Safe and Secure
The safety of the documents that you use at your law firm is paramount. Client privacy is incredibly important, and lost physical copies of documents can spell trouble for you and your clients. Storing documents electronically helps to eliminate misplaced or lost documents, as they are always available electronically. By using document scanning, you can keep tabs on anyone who accesses documents at any time. Aside from the paper trail, you will also have secure copies of everything that you need at any time.
Reduce the Amount You’re Spending on Storage
One of the biggest costs that your law firm incurs is probably storing all of the files that your business has. Document scanning allows you to put all of those paper documents into a document management system. A document management system also won’t have the same issues with misfiled documents. All of your law firm’s documents will be in one central secure location. By reducing the amount of money you are spending on storage costs, you can invest that money in other areas (including a more robust cyber security system to protect your document management system even more!).
Micro Scanning for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.