If you’re reading this, then there is a very good chance you have heard of the term “going paperless.” If you recognize the terms digitize, cloud, email, e-anything, chances are you’ve got a basic idea of what it means. Let’s get granular, though. To achieve the smooth transition from paper to paperless, most companies opt for document scanning. Document scanning is the practice of using high-tech scanners to convert paper files and documents into digital images. More companies are scanning documents to cut costs, increase productivity, and improve overall access to their information. In this blog, we’ll discuss the benefits of document scanning services and give you some tips if you plan to go digital with your hard copy records.
Why You Should Scan Your Documents
There’s a few reasons you should consider document scanning. These include:
Managing paper documents is very expensive, especially if you rely on file cabinets for storing your files. A standard four-drawer file cabinet requires eight cubic feet of floor space, representing a large portion of your office lease costs. In addition, you have to factor in the overall cost of your time to find and retrieve your documents. Document scanning lets you store and retrieve your documents on an online storage system. This reduces your storage costs and creates better work efficiency.
Paper-based storage systems are inherently inefficient. Documents have to be printed or photocopied so multiple people can view them all at the same time. Document scanning allows for your information to be shared digitally for improved employee collaboration and enhanced customer response times.
Saving the Environment
Document scanning benefits both your company and the environment. By converting all of your hard copy documents into digital images, you use less paper and dangerous printer ink and cut back on mailing processes that increase your carbon footprint.
Do I Have to Scan Every Document?
No, you do not have to scan every document you own. Digitizing just your most active files is an excellent way to cut costs and be a bit more productive. Scanning experts will pick up all of your documents, index and scan them, and transfer them into a password-protected, searchable online software/database. This will allow for your employees to have instant access to valuable information from anywhere.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.