Not every document scanner is designed equally. Each document scanner is tailored to people’s different needs, so the one that works best will be different for everybody. Because of this, you’ll need to put a lot of thought into the scanner you purchase. Here are some considerations you should have on your mind when investing in a document scanner.
Think About Your Needs
Before you can know for sure which document scanner is best, you first have to determine what needs your scanner has to satisfy. Think about what items you need to scan and what you have to do with all of the information. If the work you need completed is simple, you don’t need a scanner with all sorts of high-tech features. In contrast, more complex jobs will require a more state-of-the-art model. Once you know what jobs your document scanner has to take on, you can create a list of features you want your scanner to have.
You also have to think about how often you’ll use your document scanner. Scanners that need to handle heavier workloads must be more robust. Different scanners can handle different numbers of scans each day, and the unit you pick should be able to handle your daily workload.
Determine the Ideal Tool for the Job
There are many types of document scanners, including desktop, departmental, production, and portable scanners.
- Desktop: These scanners are smaller and more silent, meaning they’re great for any customer-facing transactions. Scanning is done quickly, so you don’t have to leave your desk.
- Departmental: These types of scanners work perfectly in large offices and are suited for areas in which many people in different departments share the same equipment.
- Production: Production document scanners are a great choice for large-scale operations. This includes areas such as production departments and mailrooms.
- Portable: Portable scanners have the luxury of being compact enough to be transported at your leisure. This comes at the price of flexibility, however, meaning they often won’t have any ability to index or fax. But they can be useful whenever you need to scan documents from anywhere, and taking a picture isn’t enough.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.