Many industries rely on document destruction services these days. Once data becomes unnecessary to keep around, destroying that information by shredding documents should be the course of action. If choosing to use a document destruction service, you must remember that not every company will have identical needs and preferences. That’s why it’s important to find a service that can tailor itself to your needs specifically. If you’re on the hunt for document destruction services, remember these key considerations.
Volume of Documents
How many documents are you actually working with? For some offices they may have a policy that requires the shredding of all documents at a certain point. That can stack up and make for a huge need for a service that can handle that volume. It may seem like the advent of the internet would cut down paper usage, but we use more paper than ever, and that volume of documents needs to be considered.
Keep it Confidential
If your industry works with confidential information, you know the importance of quality document destruction services. Personal identifiable information like names, addresses, phone numbers, account numbers, or any other sensitive information also needs to be destroyed. Aside from personal information, you may be handling trade secrets or corporate finance details. Find a service that can be as confidential as you need.
Many companies are actually legally obligated to comply with privacy laws and regulations. That involves keeping up-to-date with what those changing laws may involve, though if you work with a document destruction company, they can help you stay in the loop about what’s necessary.
Cost always needs to be in the back of your mind. The difference between one big purge versus a regular service may be substantial. Storage costs are worth thinking about as well.
Speaking of storage, remember that paper takes up quite a bit of physical space. Stacking boxes up in your office space isn’t ideal. Shredding documents helps you make space in the workplace, but if you have enough material to be shredded, you may want to see if a service offers any on-site storage.
If you don’t want to micromanage your document destruction service, you may want to think about having a regularly scheduled shredding instead of needing to call for on-demand services every time.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.