Here are considerations to keep in mind before you commit to a document scanning company.
For many years, businesses would store their documents by keeping their papers stored in cabinets and drawers. In today’s age, however, some businesses are modernizing their document storage practices by getting their files scanned and digitized so they can be kept in secure online servers. Before you can get your files scanned, you first need to find a reliable document scanning company to help with the scanning process, but how do you know which company to pick? Here are considerations to keep in mind before you commit to a document scanning company.
Consider the Scanning Technology They Use
Not all document scanning technology is the same, and some scanning tools have limitations that can affect the quality of your files once they’re scanned. You also have to consider what file types your scanning technology can store, whether it’s PDFs, TIFFs, or JPGs, among others. That’s why it’s important to ask your document scanning company what scanning technology they use ahead of time. This way, you’ll know beforehand whether or not the technology they use is suitable for the files you have.
How Can Files Be Accessed While They’re Getting Scanned?
During the scanning process, you won’t have direct access to whatever files are being scanned. This can become a problem if you ever need to access a certain file during this time. Ask your document scanning company if they can assist you in this situation. A good company should be able to accommodate you, sending the files you need inside of one day.
Ask Your Company How Privacy is Addressed
Your files will include sensitive information, so keeping that information private should be of vital importance. That’s why you should ask your document scanning company how they plan to maintain the privacy of your documents. Look for a company that trains their staff on compliance procedures that keep your information secure. The company you pick should also limit access to your files so that only authorized people can view them.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.